Our Services

White Oak offers a full suite of fund accounting and administrative services, investor services, tax compliance support services, and outsourced CFO services. In addition, we work closely with regulatory compliance officers and consultants.

These are the core services of any fund administrator’s offering. However, because White Oak has proven experience in building and managing back office systems efficiently, we know how to deliver these core services at a significant value price point.

Our services include the following:
PE/Fund Administration Accounting

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  • Review of fund partnership agreements and documentation of accounting policies
  • Maintenance of books and records, including general ledgers and trial balances
  • Management fee calculations
  • Cash reconciliations
  • Capital call notices and distribution notices processing
  • Preferred return and carried interest calculations
  • Partner allocations and capital account maintenance
  • Financial statement reporting including footnotes and investment reporting
  • Coordinate with independent auditors
  • Loan facility processing
  • Initiate wire distributions to partners
  • Initiate portfolio company purchase and add on investment wires
  • Gross and net IRR calculations
  • Portfolio performance reporting
  • Valuation modeling preparation
Investor Services

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  • Distribute capital call notices and distribution notices
  • Timely response to investor inquiries
  • Investor database management
  • Review investor subscription documents
  • ILPA compliant reporting
Tax Compliance

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  • Coordinate with external tax accountants
  • Tax allocation maintenance
  • Tax return preparation
  • Tax return mailings
Regulatory Compliance Support Services

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  • SEC Reporting
    Form ADV – Assist with the Form ADV filing process
    Form PF - Assist with the Form PF filing process
  • KYC / AML – Assist with development and implementation of KYC and AML policies and procedures
Back Office Support

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  • Performing day-to-day accounting services
  • Maintaining the general ledger
  • Managing and record payroll
  • Processing vendor invoices and checks
  • Calculating management fees
  • Preparing portfolio company expense reimbursement invoices
  • Maintaining accounts receivable and accounts payable accounts
  • Preparing bank reconciliations and manage cash
  • Preparing internal financial statements
  • Preparing annual budgets and forecasts
  • Preparing management company tax returns and file 1099s
Outsourced/Fractional CFO Service

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  • Meeting with investors to discuss investor due diligence questions and ad-hoc requests
  • Coordinating with independent auditors and tax accountants
  • Participating in discussions with internal / external legal counsel providing feedback on
    investment structuring, fund formation, legal documents, PPMs, subscription agreements

Who We
Serve

White Oak looks to serve private equity firms who:
  • Seek to improve the service, quality and efficiency of their outsourced fund administration.
  • Have decided to outsource their fund administration due to firm growth, back office turnover and/or fund complexity.
  • Are in need of an experienced outsourced CFO.
  • Are about to spin off on their own or have recently spun off and are need of an experienced outsourced CFO.

Our Clients

We have the experience and expertise to support a wide range of Funds, Fund Entities, and Fund Investors.
Funds
 Fund Entities
 Investors
  • Direct Investment Funds

  • Secondary Investment Funds

  • Fund of Funds
  • Master Funds

  • Feeder Funds

  • Parallel Funds

  • AIVs

  • Co-Invest Funds

  • Special Purpose Vehicles
  • Management Profits
    Interests Vehicles

  • General Partner Funds

  • Carried Interest Vehicles

  • Blocker Corporations

  • Holdings Companies

  • Sponsorless / Fundless Managers
  • Public Pension Plans

  • Family Offices

  • Fund of Funds

  • Foundations and Endowments
  • Corporate Pension Plans

  • Large Corporate Institutions

  • High Net-Worth Investors