White Oak delivers comprehensive:

Private Equity/Fund Administration
Accounting

Outsourced CFO/
Fractional CFO Services

Tax Compliance

Back Office Support

Regulatory Compliance Support Services

Investor Reporting

Learn more about White Oak’s perspective and the latest news affecting private equity sector.

To learn how White Oak can support all your fund administration needs, please contact us at:

(212) 554-2127

Why Outsource

We believe there are three key reasons why private equity funds choose to outsource their fund administration.

By outsourcing to a fund administrator with expert-level domain knowledge, you reduce complexity-related errors and inefficiencies that could occur due to deficiencies among your inhouse staff or process.

Employee turnover in your back office leaves the quality of your processes and output vulnerable, while possibly affecting your investor relationships.

Outsourcing eliminates this threat as your external fund administration partner will have processes and procedures in place to protect their level of service while retaining the institutional knowledge critical to your relationships.

Outsourcing signals to investors that you have made a commitment to transparency, accountability, and control, by leveraging the expertise and experience of a dedicated third-party partner.

Inhouse staff and processes are being taxed by the increased demands of investors for greater transparency and flawless accuracy of information and recordkeeping.They are also looking for ever-shorter timelines for the delivery of financial statements and capital statements, with clear alignment to ILPA reporting practices.

Has your back office been able to keep pace with the growth of your firm? Early stage private equity firms can often add headcount to deal with the increasing workload, but eventually the costs of IT, accounting platforms, staff training, and infrastructure will exceed the cost of outsourcing. Your back office may also lack the needed level of expertise to deliver specialized solutions as the complexity of your funds increases.

By outsourcing fund administration to a reliable, value added provider, PE CFOs can better focus on the growth of their firms: sourcing deals, raising capital, and strengthening client relationships.

Finding the right partner

If you’ve already embraced the advantages of outsourcing but are still looking for the right partner, here are four reasons to consider moving your fund administration relationship to White Oak.

Does your fund administrator consistently demonstrate a comprehensive knowledge of your firm’s partnership agreement requirements? Can you rely on them consistently for exceptional service?

White Oak has deep expertise, specialized knowledge, provides regular, timely communication, properly trained and supervised staff with documented quality controls, and an intellectual curiosity that drives us to do our job the right way, the first time around.

Is your fund administrator capable of dealing with the most complex of scenarios?

Investment opt out, waivers held by blocker corporations, preferred return/carried interest calculations and tiered management fee calculations, are just a few examples of how a portfolio’s complexity can increase over time.

No matter what the strategy, structure, entity or investor type, White Oak has the specialist knowledge to handle any level of complexity and intricacy.

The ever-evolving regulatory landscape puts a high demand on a fund administrator to know a firm, and the investors well.

And an administrator MUST be able to provide relevant, sometimes actionable, perspective in a timely manner.

Our experience allows White Oak to anticipate your needs, so turnaround is faster, and information is correct the first time.

Are you finding the value of the work provided by your fund administrator is commensurate with their cost?

At White Oak, we know our services are competitively priced relative to other providers – yet, we deliver a higher level of service.

It is our priority that each White Oak client experiences value that exceeds cost.

About Us

We provide private equity firms with institutional fund accounting administration services, outsourced / fractional CFO services, tax compliance and back office support.

Founded on understanding the critical role a fund administrator plays for the efficient operation of a private equity firm, White Oak was built to be the ideal trusted partner. We are proactive, responsive and possess the necessary expertise and experience to handle complex fund formations and transactions.

As a boutique firm, we deliver an elevated level of service.

Why white oak

Why White Oak is your ideal trusted fund administration partner.

Unparalleled
Expertise

We are experts in the fund administration space. With 25 years of combined experience building and managing best in class fund accounting teams and internal back offices, we offer deep institutional-level expertise and experience.

Having worked on the client-side across CFO and Controller roles, the team knows the disappointment of working with an outsourced fund accounting team that fails to meet expectations.

We are a proactive partner who provides operational strength, strategic guidance, unparalleled support, forward thinking and timely deliverables.

Robust Technology
Platform

White Oak has made a substantial investment in Investran, a premier private equity partnership accounting platform that allows us to provide an institutional level of quality and service.

Access to Senior
Management

As a boutique, White Oak provides you with direct access to the executive responsible for your relationship as well as their senior-level expertise for fund accounting and back office management.

NYC
Headquarters

White Oak’s Manhattan location allows us to meet with clients and be present when consultations are requested.

All fund administration tasks are performed locally in NYC, where top-tier, experienced talent is easily accessible.

Our Values

In addition to our business expertise and institutional experience, our core values define who we are and what we stand for.

We see ourselves as an extension to your back office and your accounting team, meeting your needs by providing customized solutions to help you grow your business.

Partnership
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We earn your trust as a ‘go-to’ partner by getting the job done right, the first time.

Reliability
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We are passionate about our business and committed to over delivering.

Dedication
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We prioritize the importance of frequent and open communication.

Transparency
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We stand by our word.

Integrity
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Leadership

Joseph Bondarenko

Joseph Bondarenko, CPA is Founder and CEO of White Oak Fund Services, LLC. Joe has over 25 years of experience managing fund accounting teams and overseeing large fund administrators while working for private equity firms ranging from lower middle market to large global investment banks. Prior to founding White Oak Fund Services, LLC, he was the CFO at Halyard Capital, a controller at American Securities, and a Vice President at Goldman Sachs. Joe became a CPA while working in public accounting for Deloitte & Touche and Rothstein Kass.

Originally from New York City, Joe lived in Pakistan for two years while in grade school and Buenos Aires, Argentina for four years while in high school. He is actively involved in the September 11th Memorial and Museum where he volunteers as a Docent.

Who We Serve

White Oak looks to serve private equity firms who:

  • Seek to improve the service, quality and efficiency of their outsourced fund administration.
  • Have decided to outsource their fund administration due to firm growth, back office turnover and/or fund complexity.
  • Are in need of an experienced outsourced CFO.
  • Are about to spin off on their own or have recently spun off and are need of an experienced outsourced CFO.

Our Clients

We have the experience and expertise to support a wide range of Funds, Fund Entities, and Fund Investors.

  • Direct Investment Funds
  • Secondary Investment Funds
  • Fund of Funds
  • Master Funds
  • Feeder Funds
  • Parallel Funds
  • AIVs
  • Co-Invest Funds
  • Special Purpose Vehicles
  • Management Profits
    Interests Vehicles
  • General Partner Funds
  • Carried Interest Vehicles
  • Blocker Corporationss
  • Holdings Companies
  • Sponsorless / Fundless Managers
  • Public Pension Plans
  • Family Offices
  • Fund of Funds
  • Foundations and Endowments
  • Corporate Pension Plans
  • Large Corporate Institutions
  • High Net-Worth Investors

Our Services

White Oak offers a full suite of fund accounting and administrative services, investor services, tax compliance support services, and outsourced CFO services. In addition, we work closely with regulatory compliance officers and consultants.

These are the core services of any fund administrator’s offering. However, because White Oak has proven experience in building and managing back office systems efficiently, we know how to deliver these core services at a significant value price point.

Our services include the following:

PE/Fund Administration Accounting

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  • Review of fund partnership agreements and documentation of accounting policies
  • Maintenance of books and records, including general ledgers and trial balances
  • Management fee calculations
  • Cash reconciliations
  • Capital call notices and distribution notices processing
  • Preferred return and carried interest calculations
  • Partner allocations and capital account maintenance
  • Financial statement reporting including footnotes and investment reporting
  • Coordinate with independent auditors
  • Loan facility processing
  • Initiate wire distributions to partners
  • Initiate portfolio company purchase and add on investment wires
  • Gross and net IRR calculations
  • Portfolio performance reporting
  • Valuation modeling preparation
Investor Services

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  • Distribute capital call notices and distribution notices
  • Timely response to investor inquiries
  • Investor database management
  • Review investor subscription documents
  • ILPA compliant reporting
Tax Compliance

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  • Coordinate with external tax accountants
  • Tax allocation maintenance
  • Tax return preparation
  • Tax return mailings
Regulatory Compliance Support Services

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  • SEC Reporting
    Form ADV – Assist with the Form ADV filing process
    Form PF - Assist with the Form PF filing process
  • KYC / AML – Assist with development and implementation of KYC and AML policies and procedures
Back Office Support

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  • Performing day-to-day accounting services
  • Maintaining the general ledger
  • Managing and record payroll
  • Processing vendor invoices and checks
  • Calculating management fees
  • Preparing portfolio company expense reimbursement invoices
  • Maintaining accounts receivable and accounts payable accounts
  • Preparing bank reconciliations and manage cash
  • Preparing internal financial statements
  • Preparing annual budgets and forecasts
  • Preparing management company tax returns and file 1099s
Outsourced/Fractional CFO Service

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  • Meeting with investors to discuss investor due diligence questions and ad-hoc requests
  • Coordinating with independent auditors and tax accountants
  • Participating in discussions with internal / external legal counsel providing feedback on
    investment structuring, fund formation, legal documents, PPMs, subscription agreements

Insights

White Oak is committed to informing clients about topics relevant to regulatory pronouncements and other information that may prove advantageous to the operation of your private equity firm.

We are always available to discuss any information and commentary posted by the White Oak team.

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Contact Us

We're experts in assisting established private equity firms with their fund administration and management company accounting needs as well as assisting managers with new firm and fund launches.  

We’d love the opportunity to learn about you, your firm and your objectives and to discuss the benefits of partnering with White Oak.  Contact White Oak today - we want to be on your team!

White Oak Fund Services, LLC

12 East 49th, 9th Floor
New York, New York 10017

(212) 554-2127

Joseph Bondarenko

Founder & CEO

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